Privacy Policy

Workflow OS is a desktop application for designing and documenting AI-powered workflow automation packages. Your privacy matters to us. This policy explains clearly what data we collect, what we don't, and how we use it.

Short version: We do not collect, store, or sell your workflow data. Everything you design stays on your machine.

• Your workflow diagrams, node data, or canvas contents
• Your business logic, process descriptions, or automation specifications
• Any files you import or export
• Personal information beyond what you provide for licensing
• Usage analytics, crash reports, or telemetry (unless you opt in)

Workflow OS stores the following data only on your device, using your browser's localStorage or Electron's local storage:

• Your workflow designs and canvas state
• Application preferences (theme, layout settings)
• Branding settings you configure (consultant name, logo, colors)

This data never leaves your device unless you explicitly export it (e.g. saving a .wfos file or exporting a ZIP package).

Workflow OS uses the OpenAI API to power AI features such as the Workflow Wizard, automation suggestions, and the executive brief generator.

When you use an AI feature, text describing your workflow (node names, descriptions, and structure) is sent to OpenAI's servers to generate a response. This data is processed under OpenAI's privacy policy.

• We do not store the content of these API calls on our servers
• API calls go directly from the app to OpenAI — they do not pass through our infrastructure
• You can use the app in non-AI mode (manual design) with no data sent externally

If you purchased Workflow OS through Steam, your purchase and account information is handled by Valve Corporation under the Steam Privacy Policy. We receive only an anonymised confirmation that a valid license exists.

Workflow OS does not integrate with third-party analytics, advertising networks, or data brokers.

The only third-party network calls made by the app are:

• OpenAI API — only when you use an AI feature
• Steam API — for license validation (Steam version only)
• GitHub Releases — for checking for app updates

Workflow OS is designed for business and professional use. It is not directed at children under 13. We do not knowingly collect information from children.

If we make material changes to this privacy policy, we will update the date at the top of this page and, where appropriate, notify users via the app or our website.

Questions about this policy? Email us at troy.gamble@outlook.com.