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Production workflow templates

Map your manual process using a current-state template, then generate an AI-automated future state in one click. Every template follows the Production Safety Framework.

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13
templates
7
industries
100%
PSF-compliant
Free
forever

How templates work

Two template types for every workflow — the manual process you have today, and the AI-automated version you can build.

Step 1 — Current State

Map your manual process

Start with a current-state template that reflects how your team actually works today — email chains, spreadsheets, manual approvals. The Studio prompts you to capture time-per-step and pain points.

✓ Identify bottlenecks and manual hours
✓ Quantify the cost of the status quo
✓ Create the baseline for ROI calculation
Step 2 — Future State

Generate the AI-automated version

Hit ⚡ Automate This. The Studio generates a PSF-compliant future-state workflow with output contracts, human oversight gates, retry policies, and escalation paths already specified.

✓ AI skill nodes with structured output contracts
✓ Human approval gates on high-risk steps
✓ Export as deployment-ready spec package
Current State Templates

Manual process maps

Start here. These templates capture how the process works today — before automation. Use them to identify the manual hours and build your ROI case.

TRIGGER⚡pr_webhookon push · GitHub ActionsTRIGGER · always-onSKILL⚙scope_validatorPSF-D1 · input guardreject out-of-scopeSKILL⚙cursor_agentCursor SDK · cloud VML2 autonomy · diffSKILL⚙output_validatorPSF-D2 · schema checkReviewSchema · strictHUMAN◎engineer_review15min SLA · advisoryHUMAN · required gatePAI Workflow Studio
📄
Invoice Approval
Finance
~2 hrs/invoice

AP process from email receipt through manager approval to ERP payment entry.

✕ Manual Excel data entry
✕ Email approval chains with no audit trail
✕ Re-keying into ERP
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👥
Employee Onboarding
HR
~6 hrs/hire

From offer acceptance to day one — IT setup, HR forms, access provisioning.

✕ IT accounts created by hand
✕ Paper forms and scanning
✕ No visibility on status
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📋
Project Intake
PMO
~3 hrs/request

PMO request intake from email to steering committee approval and PM assignment.

✕ Excel register updated manually
✕ Briefs written from scratch in Word
✕ Committee decisions undocumented
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TRIGGER⚡task_briefwebhook · task inputTRIGGER · on-demandSKILL⚙orchestratorL2 autonomy · GPT-4.1task decomposerSKILL⚙research_agentL3 autonomy · web + RAGClaude SonnetSKILL⚙analysis_agentL3 autonomy · structuredGPT-4.1 · reasoningHUMAN◎result_mergermerge + quality gateHUMAN · mandatoryINTEGRATION⇄deliver_outputasync · Slack / APIINTEGRATION · webhookPAI Workflow Studio
📝
Contract Review & Signing
Legal
~4 hrs/contract

Supplier contract from receipt through redlining, negotiation, signing, and filing.

✕ Multiple email rounds
✕ No version control
✕ Manual filing and expiry tracking
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TRIGGER⚡ticket_createdwebhook · Zendesk / LinearTRIGGER · webhookSKILL⚙intent_classifierL2 autonomy · monitorsClaude Haiku · fastCONDITION◆priority_routerP1 / P2 / P3 branchCONDITION · gateHUMAN◎escalation_gate1h SLA · P1 critical onlyHUMAN · P1 pathSKILL⚙auto_resolveL3 autonomy · override OKP2-P3 pathPAI Workflow Studio
🖥️
IT Support Escalation
IT
~45 min/ticket avg

Helpdesk ticket from inbox to L2 escalation, resolution, and weekly reporting.

✕ Tickets arrive by email with no routing
✕ Weekly reports built in Excel manually
✕ No SLA tracking
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💼
Sales Quote Approval
Sales
~2.5 hrs/quote

Quote build in Excel through discount approval to customer acceptance and CRM update.

✕ Excel pricing copied by hand
✕ Discount approvals by email reply
✕ CRM updated manually
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📧
Email Triage & Routing
Operations
~3 hrs/day avg

Shared inbox process: manual reading, sorting, and reply writing with no SLA or templates.

✕ Replies inconsistent in tone and speed
✕ No SLA tracking
✕ Escalations happen by accident
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Future State Templates

AI-automated workflows

Pre-built PSF-compliant automation blueprints. Every skill node has output contracts, every high-risk step has a human gate. Open in Studio and export as a deployment spec.

TRIGGER⚡pr_webhookon push · GitHub ActionsTRIGGER · always-onSKILL⚙scope_validatorPSF-D1 · input guardreject out-of-scopeSKILL⚙cursor_agentCursor SDK · cloud VML2 autonomy · diffSKILL⚙output_validatorPSF-D2 · schema checkReviewSchema · strictHUMAN◎engineer_review15min SLA · advisoryHUMAN · required gatePAI Workflow Studio
⚡
Invoice Processing
Finance
PSF COMPLIANT

AI-automated AP pipeline: PDF extraction with output contracts, PO matching, Level 1 finance approval gate, ERP posting.

✓ Structured output contracts on every AI step
✓ Human approval gate on exceptions only
✓ Full audit trail to ERP
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⚡
Employee Onboarding
HR
PSF COMPLIANT

End-to-end onboarding: data extraction, M365 provisioning with blast radius, access matrix, personalised welcome pack.

✓ Blast radius governance on access provisioning
✓ Human gate on security-sensitive steps
✓ Zero re-keying across systems
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TRIGGER⚡task_briefwebhook · task inputTRIGGER · on-demandSKILL⚙orchestratorL2 autonomy · GPT-4.1task decomposerSKILL⚙research_agentL3 autonomy · web + RAGClaude SonnetSKILL⚙analysis_agentL3 autonomy · structuredGPT-4.1 · reasoningHUMAN◎result_mergermerge + quality gateHUMAN · mandatoryINTEGRATION⇄deliver_outputasync · Slack / APIINTEGRATION · webhookPAI Workflow Studio
⚡
Contract Review
Legal
PSF COMPLIANT

Legal-grade pipeline: NLP extraction, risk flagging against playbook, human legal review gate, AI redlining with tracked changes.

✓ Clause extraction with confidence scores
✓ Mandatory human gate before signing
✓ Version-controlled redlining
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TRIGGER⚡ticket_createdwebhook · Zendesk / LinearTRIGGER · webhookSKILL⚙intent_classifierL2 autonomy · monitorsClaude Haiku · fastCONDITION◆priority_routerP1 / P2 / P3 branchCONDITION · gateHUMAN◎escalation_gate1h SLA · P1 critical onlyHUMAN · P1 pathSKILL⚙auto_resolveL3 autonomy · override OKP2-P3 pathPAI Workflow Studio
⚡
IT Support Escalation
IT
PSF COMPLIANT

Intelligent support: NLP classification, auto-resolution from runbooks, L2 escalation gate, KB article generation.

✓ Auto-resolve routine tickets in seconds
✓ Escalation gate with full context handoff
✓ KB articles generated on every resolution
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⚡
Sales Quote
Sales
PSF COMPLIANT

Contract-driven quoting: live CRM pricing, margin validation, discount approval gate, branded PDF generation.

✓ CRM sync eliminates re-keying
✓ Margin floor enforcement on every quote
✓ Approval gate only on high-discount requests
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⚡
Email Triage & Response
Operations
PSF COMPLIANT

AI-powered inbox: intent classification, drafted replies, CRM ticket logging, auto-send for routine emails, daily digest.

✓ <30 second response on routine queries
✓ Human review gate on sensitive topics
✓ CRM ticket created automatically
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Ready to automate your first workflow?

Open any template in the Studio, capture the current state, and generate a PSF-compliant AI workflow in minutes. Free, no account required.

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